Privacy policy
Effective Date: September 23, 2026
Virginia Wedding Company, LLC (“Virginia Wedding Company,” “we,” “us,” or “our”) respects your privacy and is committed to protecting the personal information you share with us.
This Privacy Policy explains what information we may collect when you visit our website, submit an inquiry, communicate with us, interact with us through social media, or use our services. It also explains how we may use, share, and protect that information.
By using our website or providing information to us, you acknowledge the practices described in this Privacy Policy.
Information We May Collect
We may collect personal information that you voluntarily provide to us, including when you submit an inquiry form, contact us by email or phone, communicate with us through social media, or become a Virginia Wedding Company client.
This information may include:
- Your name
- Email address
- Phone number
- Mailing address
- Wedding or event date
- Wedding venue or location
- Information about your wedding, event, or photography and film needs
- Information you include in messages, forms, questionnaires, or other communications with us
If you become a client, we may also collect information necessary to provide our photography, videography, and related services, including event details, schedules, contact information, photographs, video footage, and other information related to your wedding or event.
The use, publication, and licensing of photographs and films created for clients may also be governed by the terms of the applicable client agreement.
Information Collected Automatically
When you visit our website, certain technical information may be collected automatically by our website host, analytics services, or similar technologies, if enabled.
This information may include:
- Internet Protocol (IP) address
- Browser type
- Device type
- Pages visited
- Date and time of visits
- Referring website or source
- General website usage and interaction information
This information helps us understand how visitors use our website, improve the website experience, maintain website security, and evaluate the effectiveness of our marketing.
How We Use Your Information
We may use the information we collect to:
- Respond to inquiries and communicate with you
- Provide information about our photography, videography, and related services
- Determine availability for your wedding or event
- Prepare proposals, contracts, questionnaires, timelines, and other client materials
- Provide and manage services you have booked with us
- Communicate with you before, during, and after your wedding or event
- Deliver photographs, films, galleries, or other contracted products and services
- Improve our website, services, and client experience
- Send marketing communications where permitted and when appropriate
- Maintain the security and operation of our website and business
- Comply with applicable legal, regulatory, tax, or contractual obligations
We will not use your personal information for purposes that are materially different from those described in this Privacy Policy without providing appropriate notice when required.
Email and Marketing Communications
If you choose to receive promotional or marketing emails from Virginia Wedding Company, we may use your email address to send information about our services, availability, resources, promotions, or other relevant updates.
You may unsubscribe from marketing emails at any time by using the unsubscribe link included in the email or by contacting us at hello@virginiaweddingcompany.com.
You may still receive non-marketing communications related to an inquiry, contract, booking, payment, gallery, or services you have requested.
Cookies and Similar Technologies
Our website may use cookies and similar technologies to help the website function properly, understand how visitors interact with the site, remember preferences, and measure website or marketing performance.
Some cookies may be placed by third-party services used in connection with our website.
You can generally control cookies through your browser settings. Disabling certain cookies may affect how some portions of the website function.
How We Share Information
Virginia Wedding Company does not sell or rent your personal information.
We may share limited personal information with trusted service providers when reasonably necessary to operate our business or provide services to you.
These service providers may include companies that assist with:
- Website hosting and website forms
- Email communications
- Client relationship management
- Contracts and electronic signatures
- Payment processing
- Photography or video gallery delivery
- File storage and backup
- Accounting or business administration
- Website analytics and marketing
These providers may only receive information reasonably necessary to perform services on our behalf and are subject to their own privacy and security practices.
We may also disclose personal information when reasonably necessary to comply with applicable law, legal process, court orders, government requests, or to protect the rights, property, security, or safety of Virginia Wedding Company, our clients, or others.
If Virginia Wedding Company is involved in a merger, acquisition, sale, restructuring, or other transfer of business assets, information may be transferred as part of that transaction as permitted by law.
Payment Information
If you make a payment for Virginia Wedding Company services through a third-party payment processor, payment information may be collected and processed directly by that provider.
Virginia Wedding Company may receive information confirming the transaction, but we do not necessarily receive or store your complete credit or debit card information.
The payment provider's handling of your information is governed by its own privacy and security policies.
Data Security
We take reasonable administrative, technical, and organizational measures designed to protect personal information against unauthorized access, loss, misuse, alteration, or disclosure.
However, no method of transmitting information over the internet or storing information electronically can be guaranteed to be completely secure. While we work to protect the information entrusted to us, we cannot guarantee absolute security.
Please do not submit highly sensitive personal information, such as Social Security numbers or financial account credentials, through our general website inquiry forms or ordinary email unless specifically requested through an appropriate secure method.
Data Retention
We may retain personal information for as long as reasonably necessary to:
- Respond to inquiries
- Provide contracted services
- Maintain client and business records
- Fulfill legal, accounting, tax, or contractual obligations
- Resolve disputes
- Protect our legal rights
Different types of information may be retained for different periods depending on the purpose for which the information was collected.
Your Privacy Rights
Depending on where you live and which privacy laws apply to Virginia Wedding Company, you may have certain rights relating to your personal information.
These rights may include the ability to request that we:
- Confirm whether we are processing personal information about you
- Provide access to certain personal information we maintain about you
- Correct inaccurate personal information
- Delete certain personal information
- Provide a copy of certain personal information
- Honor other privacy choices or opt-out rights required by applicable law
To submit a privacy-related request, contact us at:
hello@virginiaweddingcompany.com
We may need to verify your identity before completing certain requests. We will respond to valid requests as required by applicable law.
Virginia residents may have additional rights under the Virginia Consumer Data Protection Act when that law applies to the business and the particular processing activity.
Children's Privacy
Our website and services are intended primarily for adults planning weddings and events and are not directed toward children under the age of 13.
We do not knowingly collect personal information directly from children under 13 through our website without appropriate parental or legal guardian involvement.
If you believe a child has provided personal information to us improperly, please contact us so we can review the situation.
Third-Party Websites and Social Media
Our website may contain links to third-party websites, social media platforms, wedding resources, vendors, venues, or other services that are not operated by Virginia Wedding Company.
We are not responsible for the privacy practices, security, or content of those third-party services. We encourage you to review their privacy policies before providing personal information.
Information you choose to share with us through platforms such as Instagram, Facebook, or other social networks may also be subject to the privacy policies and settings of those platforms.
Changes to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes in our business practices, website, services, technology, or legal requirements.
When we make changes, the updated policy will be posted on this page with a revised effective date.
We encourage visitors to review this page periodically for updates.
Contact Us
If you have questions about this Privacy Policy, the personal information we maintain, or our privacy practices, please contact:
Virginia Wedding Company, LLC
111 Overlook Cove
Newport News, VA 23602
Email: hello@virginiaweddingcompany.com
